Discord Bot

CTrack

Semi-public Beta

Comprehensive Discord bot for ATC training center management. Automate waitlists, instructor assignments, training sessions, and OTS evaluations all through Discord slash commands.

Python discord.py SQLite VATUSA API
CTrack Discord Bot - Training waitlist management and session scheduling

Beta Availability

Limited Access
  • Active development with ongoing improvements
  • Open to communities and organizations by request
  • Contact via Discord for access and setup
Contact on Discord
Training Pipeline

Complete Training Lifecycle

CTrack manages every step from student enrollment to controller certification.

Waitlist
Students join queue
Assignment
Paired with instructor
Training
Sessions & progress
OTS
Practical exam
Certified
Rating awarded
Admin View

Full Training Oversight

Administrators have complete visibility into all training operations. Manage waitlists, assign instructors, configure automation rules, and monitor facility-wide training metrics.

CTrack admin dashboard with training oversight
Instructor View

Manage Your Students

Instructors see their assigned students, upcoming sessions, and training notes in one place. Log sessions, track progress, and schedule OTS evaluations directly from Discord.

CTrack instructor dashboard with student management
Team View

Training Team Coordination

Training team leads coordinate across instructors and positions. View workload distribution, reassign students, and ensure training capacity is optimized across the facility.

CTrack team management dashboard
Features

Complete Training Management

Multi-Tier Waitlists

Manage primary training, specialized training, and OTS waitlists with position tracking and status management.

Instructor Assignment

Automatic or manual student-instructor pairing with 72-hour acceptance windows and Discord DM notifications.

Session Scheduling

Impromptu (30min notice), fixed, group, and OTS sessions with Discord timestamp formatting and claiming.

OTS Pipeline

Complete OTS evaluation system with instructor nominations, examiner scheduling, and result tracking.

Role-Based Access

Ephemeral (hidden) responses and role-based command access for instructors, admins, and mentors.

VATUSA Integration

Real-time roster sync with VATSIM ratings, hours verification, and facility assignment data.

Interested in CTrack for Your Facility?

CTrack is in beta and available for communities and ARTCCs looking to streamline their training operations. Contact us via Discord to discuss your needs and coordinate access.

Contact on Discord to Get Started View All Products